Why Can’t I Make a Checklist in Notes on Mac [2023]

why can't i make a checklist in notes mac

If you're an avid Notes app user on your Mac, you may have encountered issues when creating a checklist in Notes. It can be frustrating when you want to make a to-do list or shopping list, and the option to create a checklist seems to be missing or greyed out. In this article, we'll explore the reasons why you can't make a checklist in Notes on Mac and give you several solutions to overcome this problem.

Reasons Why You Can't Make a Checklist in Notes on Mac

1. Incorrect App Version

First and foremost, make sure that you're using the correct version of the Notes app. The checklist feature is only available in the latest version of macOS, so if you're running an older version, you may not be able to create a checklist. To check your Notes app version, follow these steps:

  • Open the Notes app
  • Click on "Notes" from the top menu
  • Select "About Notes"
  • Check the version number displayed

2. Incorrect Note Type

Another reason why you may not be able to create a checklist in Notes on Mac is that you're trying to make a checklist in an incorrect note type. Notes support different note types, such as plain text, rich text, or tables. The checklist feature is only available in the rich text note type. To create a rich text note, follow these steps:

  • Open the Notes app
  • Click on "File" from the top menu
  • Select "New Note"
  • Click on the "Aa" icon in the toolbar
  • Select "Rich Text" from the drop-down menu

3. Document is Locked

If the options to create a checklist are greyed out, it's possible that the document is locked. To unlock the document, follow these steps:

  • Open the Notes app
  • Right-click on the note in question
  • Select "Get Info"
  • Uncheck the "Locked" checkbox
  • Close the window

4. Selected Text is Incorrect

Sometimes, the checklist option only appears when text is selected. Make sure you have selected the full line in which you want to make a checklist item.

How to Create a Checklist in Notes on Mac

Now that you know the reasons why you can't create a checklist in Notes on Mac, let's discuss how to create it:

  1. Open the Notes app and create a rich text note.
  2. Position the cursor where you want to add the checklist.
  3. Click the "Format" button from the top menu.
  4. Hover your cursor to the "Lists" option and select "Checklist."
  5. Now your cursor is automatically positioned in the first checklist item, press the "return" key to add more items.

Creating a checklist with Notes is quick and easy if you know exactly how to do it.

Quick Tips and Facts

  • The checklist feature in Notes on Mac is only available for users with macOS versions 10.11 and higher.
  • You can create a new rich text note by pressing "Command" + "Option" + "T" keys.
  • According to a survey, many users are finding the Notes app on their Mac to be more useful than the iOS counterpart.

FAQ

How do you create a checklist in Notes on a Mac?

  1. Open the Notes app and create a new note.
  2. Select the rich text note type.
  3. Place the cursor where you want to add the checklist.
  4. Click the "Format" button from the top menu.
  5. Hover your cursor to the "Lists" option, and select "Checklist."
  6. Now your cursor is automatically positioned in the first checklist item, press the "return" key to add more items.

Why are options greyed out in Notes Mac?

The options may be greyed out if the document is locked or if you have selected the wrong note type.

How do you add a checkbox in Mac Notes?

  1. Open the Notes app and create a new note.
  2. Select the rich text note type.
  3. Place the cursor where you want to add the checkbox and select the "checkbox" option.

Conclusion

Overall, the inability to create a checklist in Notes on Mac may be due to a different note type, locked document, or outdated app version. If all else fails, use Evernote, a popular note-taking app for Mac – which has a fully featured checklist function. But if you prefer to solve the problem, try the solutions discussed above. They should enable you to create beautiful checklists to organize your life.

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